Last Updated on January 22, 2026 by Paula

You just hired your very first Tech VA, or you’re thinking about hiring your first one, but you’re a little worried about giving them access to all of your accounts. While you trust them, you’re nervous about giving that much access to someone you just met. And that’s completely understandable! It’s your business and you want to protect it!

This is why I wanted to create this post so you can know your options and feel more confident when it comes to sharing your personal logins and passwords with your Tech Virtual Assistant.

But before we dive into those options, there are a few things to consider before you share login information with anyone.

Things to Consider Before Giving Your Tech VA Access to Your Accounts

1. What They Really Need Access to

Before sharing logins or adding someone as a user, ask yourself: What exactly do they need access to in order to complete the tasks I want them to do?

Not every task requires full access to everything. If your VA is only adding your blog posts to your website, she doesn’t need access to your entire WordPress dashboard. So take some time to think through what she will actually access to. This will help protect your business and minimize the chance of something getting changed by accident.

2. Set Clear Roles and Permissions

If the platform allows it, choose a user role that limits your VA’s access to only what’s necessary. For example, in WordPress, they can be set as an Editor or Administrator depending on the level of access needed. Most tools offer some kind of role or permissions feature, so be sure to read this over and choose the correct settings for your team member.

3. How You Will Keep Things Secure

It might feel easier to just text over your login details, but taking a few extra minutes to use a secure password-sharing app can make a huge difference. These tools help protect your login info and reduce the risk of it ending up in the wrong hands. We’ll look at two of my favorite password sharing apps later in this post.

Also, consider enabling two-factor authentication (2FA) on your accounts where possible. This adds an extra layer of protection, especially for important tools like your website, email, or payment platforms.

4. Know Who You’re Hiring

Before you even hire your Tech VA for that first project, take time to get to know them. Look at testimonials, ask for referrals, do an online search for their website and social media platforms. And make sure you’re on the same page about communication and expectations. A trustworthy VA will always respect your boundaries (as you would respect hers) and be happy to walk you through their process for keeping your information secure.

5. Have a Plan for Offboarding

Hopefully, your VA will be with you for many years but it’s always good to plan for the “what ifs.” Keep a list of what you’ve given them access to so that if the relationship ends or shifts, you can quickly remove access or change passwords. This is a simple and important step that protects your business in the long-term.

Now, let’s look at your options for sharing account access with your Tech VA.

Add Your VA as a User on Your Accounts

First off, it’s important to note that you don’t always have to share YOUR login information. Many platforms allow you to add users or team members to your account instead. This means your VA will have her own login and password to your app.

There are several advantages to this.

• Many apps require 2FA which means if your VA is using your login she will need to contact you if the app asks for a code. But if she has her own account then she will be able to receive the 2FA notifications herself which cuts down on a lot of back and forth.
• As we mentioned above, many apps will give you some control over the permission settings so that your VA will have access to only the things she needs to do her job.
• And the big one – they shouldn’t be able to change YOUR details and lock you out of your account as they won’t have access to the same settings as the owner (you!) of the account. While this is a worst case scenario, it can happen and you want to protect yourself and your business as much as possible.

What Programs Allow You to Add your Tech VA as a Team Member

As I mentioned above, you will be able to add your Tech VA to WordPress as a user. Just ensure that she has the correct permissions. For example, if you are hiring her to clean up your plugins, her permissions will need to allow her to access the plugins as well as activate or remove plugins as needed.

Many hosting companies such as Lyrical Host or Siteground will allow you to add a developer to your account. This is important if your Tech VA is responsible for maintaining your website. If for some reason your website goes down or there is a plugin conflict, she will be able to fix the issue or reach out to support on your behalf.

Setting up email automations is a popular task for many Tech VAs (including me!) No doubt this is why most email automation apps, such as Convertkit or Mailerlite, will allow you add a team member to your account. Though this is usually only on the premium accounts.

Payment platforms like Stripe and PayPal allow you add developers to your account. This is useful if your Tech VA is setting up a shop on your website or connecting a course platform such as Podia or Thinkific to your payment processor.

Another popular tasks for Tech VAs is setting up digital courses and products for their clients. Course platforms like Thrivecart Learn, Membervault, and Kajabi will allow you to add Team Members to your account so that your VA can add all your course and digital content for you.

You can add your Tech VA as a moderator or editor of your Facebook page or group. This is more preferable than sharing your Facebook login with them. Once they are added to your Facebook page then they can use Meta Business Suite to create and schedule posts for your Facebook page and your Instagram account, if it is connected to your Facebook page.

Many Google apps make sharing easy. You can add your tech VA as a team member to your Google Analytics and Google Search Console accounts. And Google Drive is a great way to share your content (documents, images, branding elements, etc.) with your Virtual Assistant.

Use a Password Sharing App

There are lots of different password sharing apps out there but I’m only going to talk about the 2 that I have used personally.

LastPass

LastPass is my favorite password manager to use! With LastPass, you store all your login info in one secure place. Instead of trying to remember a million different usernames and passwords (or worse, using the same one for everything!), you just remember one master password to get into LastPass, and it remembers the rest for you.

What I love is that you can easily share a login with your tech VA without actually revealing the password. By using the LastPass chrome extension, she can log into your accounts and do the needed tasks, but she won’t be able to see the password. Super safe and easy!

I have noticed one glitch with LastPasss—I often need to sign out and sign back in after I’ve accepted a password share from a client. If I don’t do this I don’t see their login information as a option when I try to login. If your VA experiences this suggest she log out and back in.

1Password

1Password works in a similar way. It keeps all your passwords tucked away safely behind one master password. It also lets you organize your logins into neat categories and even store other important info like software licenses or secure notes.

Sharing access with your VA is simple using something called a “vault,” which you can share with specific people. For clients who aren’t interested in LastPass, we’ve used this one, and it’s great if you want a little more control over exactly what’s shared and with whom. It’s a great option if you like things tidy and secure!

I do want to mention Dashlane as I know it’s popular in my communities but I haven’t used it personally. You can check out their website to learn more about Dashlane.

Please note if you don’t want to use any of the above methods that sending login information via email or text is very insecure and not recommended. If there is not another option for you, because you don’t want to deal with the tech, then consider sending the username via one source and the password via another. Options like Slack could be a good option as well to send this type of sensitive data but again send only piece from one source.

Create a Team Email Account

One task that many tech VAs take on is customer support. Instead of giving your VA access to your email account. create a shared team email account that can be used for support issues. You and your VA will both have access to it.

You can then use folders and labels to help keep you organized. For example, a folder called “YOUR NAME to Do” would be an place your VA can sort emails that you personally need to respond to. And a similar folder with her name for the emails she needs to respond to. And of course you can create as many folders as you need!

You can also consider using this team email account for 2FA for the different programs and apps you use.

If you’re like me, you like to know all your options before going into a situation. And I hope that post helps you feel better informed and more confident about sharing your login information with you new tech VA or any new team member that you onboard.